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Finance » Records Management

Records Management

The Records Management Program at Naches Valley School District provides information for the identification, management, and preservation of active, inactive, and archival records. The program operates under Public Records Law, RCW 40.14 (Preservation and Destruction of Public Records) and RCW 40.10 (Protection of Essential Records).
 
NVSD records by statutory definition are public property and must be maintained, transferred, and destroyed according to records retention schedules approved by the State Records Committee.
 
Please contact the Administration Office at 653-1803 If you would like more information or need help identifying your records.
Records Management Tools
 
 
Records Management Resources
 
Ok or NOT Ok - Text Messages.pdf
Last modified: Jul 25th, 2017

Public Records Destruction Log
Last modified: May 28th, 2020

Scan & Toss Requirements.PDF
Last modified: Jul 25th, 2017

Student Records - Cheat Sheet.pdf
Last modified: Jul 25th, 2017
 

RECORD RETENTION:

Who is responsible for managing records?
Everyone!  Each School District employee possesses the primary responsibility for the proper care and management of their School public records (this includes paper and electronic records). Administrators have a responsibility to assure that their employees properly manage their public records.

How do I go about destroying my records?
To destroy primary School records in any format (paper, electronic, audio, etc.) you must submit a response in our Public Records Destruction Log prior to destroying. 
What is the retention period for certain records?

To determine the DAN (Disposition Authority Number) and retention period for the log, we use the following Washington State General Records Retention Schedules: Common Records (CORE) and Schools & ESD  

*Confidentiality of records must be maintained even in purging, so records that are open may be thrown, but records that are confidential must be shredded.

If you need additional help identifying an appropriate record series, contact Luisa Brown at 653-1803


What are the next steps and how do I arrange for the shredding company to come to our department? 
Once the Public Records Destruction Log form is complete, you may shred the approved records yourself or contact the Administration Office at 653-1803 to schedule the shredding truck to come to your location.